Applicant Privacy Statement

1. INTRODUCTION

This careers website is operated by and on behalf of IBEW Local 124 – including its affiliates, divisions, contractors, business units and subsidiaries (“IBEW Local 124”).

IBEW Local 124 is committed to protecting the privacy of anyone who applies for membership or other engagement with IBEW Local 124 (“Applicants”).

We set out below information regarding IBEW Local 124’s collection, analysis, disclosure and other use of Applicants’ personal information. If you accept membership or are otherwise engaged by IBEW Local 124 we will, of course, collect more information about you and make other uses of your information – this will be explained to you at the commencement of your membership.

2. INFORMATION COLLECTED FROM APPLICANTS

Where do you collect information from?

IBEW Local 124 collects information about Applicants in the course of the recruitment process. Some of this information is collected directly from you (for example, in forms that you are asked to complete, or in interviews or through the completion of tests). Other information is generated automatically when you use or otherwise interact with IBEW Local 124’s systems (for example, our website logs IP addresses, the type of operating system that your computer uses, the type of browser software you use, and the pages you access); or provided to us by third parties (for example, recruitment agencies, referees and educational institutions), including by third party service providers or publicly available sources for anti-money-laundering, background checking and similar purposes, and to protect our business and comply with our legal and regulatory obligations.

What types of information do you collect?

The information we collect about Applicants includes:

  • basic information about yourself, such as name, contact details and gender, image and information provided to verify your identity
  • information regarding your employment and educational history, any role or roles for which you are applying or being considered and your relevant personal interests, attributes and career aspirations and plans
  • other information about yourself that you provide in a CV or similar document
  • subject to applicable law, information regarding racial or ethnic origin, age, gender, religious or other philosophical beliefs, sexual orientation and disability, which we collect for equality of opportunity monitoring purposes, only with your explicit consent

Generally, you should assume that, if we ask you for information, we need it for our recruitment purposes. In some cases, we may not be able to consider your application if you cannot provide information that we request. There may be occasions where we need information to comply with a legal obligation, or conversely where provision of information is entirely optional and would not affect your application – we will let you know if this is the case.

3. OUR USE OF YOUR INFORMATION

How do you use the information you collect about me?

We use Applicant information in accordance with applicable law to manage the recruitment process and assess you for membership or other engagement, to monitor and improve our recruitment processes and for related purposes (including equality of opportunity monitoring), compliance with law and regulation, ensuring the security of our business and purposes relating to legal claims made by or against us.

What happens if my application is unsuccessful?

If you are unsuccessful in your application, we may also retain your Applicant information and use it to assess your suitability for future positions and roles within the organization (see section 6 for further details), with your consent or where required by applicable law.

Will you ask for my consent?

We are entitled to use, disclose and otherwise process Applicants’ (and former Applicants’) information as described in this notice because we need to do so for the purposes set out above. We do not rely on Applicants’ consent to collect, use or otherwise process their personal information other than in exceptional circumstances where our processing is genuinely optional (for example, collection of certain information for equality of opportunity monitoring as discussed above in section 2)– in those circumstances we will ask for your consent.

4. DISCLOSURE OF APPLICANT INFORMATION

Who do you disclose my information to?

IBEW Local 124 may disclose Applicant information, where reasonably necessary for the various purposes set out in section 3, to:

  • contractors working with us in relation to your potential employment
  • other service providers processing Applicant information on our behalf in the course of supporting our business and operations
  • third parties to whom IBEW Local 124 is required to disclose information by law or regulatory requirement (including litigation counterparties)
  • competent regulatory and prosecuting authorities

If you give us names of potential references, we may disclose the fact that you are applying to work with us to them when we ask them for references (unless you request that we do not).

6.RETENTION AND DELETION

How long will you retain my information?

We will generally retain information about you throughout the membership process and throughout your membership. Subject to applicable law, some information will be retained after the process ends, either because you are employed or otherwise engaged by us or, if your application is withdrawn or unsuccessful, because we retain information in case you apply to work for us again (or a suitable membership position within the IBEW Local 124 becomes available). Subject to applicable law, we will delete or restrict/discontinue the processing of personal data when it is no longer needed after the recruitment process ends and/or you are working in accordance with their own policies and in accordance with applicable law.

As a general principle, we do not retain Applicant information (except in anonymized / statistical form) for longer than we need it, given the purposes for which it is held.

You may contact IBEW Local 124 at it@ibewlocal124.org for more information on our record retention periods.

7. RIGHTS AND QUESTIONS

What rights do I have in respect of the information you hold about me?

With limited exceptions, Applicants have legal rights including the right to be given copies of the personal information that we hold about them and to require inaccurate information to be corrected.

Who do I contact about this notice?

If you wish to exercise any of these rights, would like to see copies of any of the agreements referred to in section 5 or have other questions about our Membership processing or related policies, please contact it@ibewlocal124.org.

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